The above question is very valid. Content checker and virus scanner nowadays are very strict configured. Every file which might be dangerous is being listed in content checkers attachment blacklist. It became practically impossible to send a normal .doc file via email. One way to bypass a content checker used to be to zip the doc before emailing it. Modern Virus Scanner unfortunately cannot be tricked anymore with a simple zip since viruses started using the same tricks. Either good scanners look inside the zip or completely block them.

 

One of the few remaining trusted file formats are PDF Documents. Many people are not aware of some features which make PDF files very convenient in using them as transport envelopes. PDF Files can be encrypted, password protected, digitally signed and can carry any attachments. To make sure that your files arrive at the recipient the best way is to write your email as PDF and simply embed your files to the PDF.

 

An easy to use and cheap solution to accomplish this is the Aloaha PDF Suite. Aloaha is able to convert any printed document into PDF and with a simple drag&drop you can even drag your files into the generated PDF. Optional you can configure Aloaha to sign, encrypt and password protect your PDF.

 

A very good case study about s/fax over IP – the next generation document transport – can be read on http://www.aloaha.com/wi-software-en/sfax-ip.php